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Club Constitution
1. Club Name
1.1 The Club shall be called BRAINTREE TOWN NETBALL CLUB (hereinafter called the Club).
2. Affiliation
2.1 The club shall be affiliated to the East Essex County Netball Association and the All England Netball Association Limited.
3. Aims and Objectives
3.1 The objectives of the Club shall be the promoting and furthering of the interests of netball, offering coaching and competitive opportunities to members of the Club both Junior and Senior.
3.2 The aims and objectives of the Club should be consistent with the furthering of equal opportunities for all groups in netball.
3.3 All officers and members of the club shall act at all times in accordance with the Club’s Code of Ethics, the Club Code Of Conduct and Rules, the Club’s Equity statement, and the Club’s Child Protection Policy and any issues regarding these policies will be dealt with as detailed therein and copies of these policies are obtainable in writing from the Secretary.
3.4 The Club will at all times conform to the governing body rules and guidelines published by the All England Netball Association of which it is a member club.
4. Membership
4.1 The Club shall consist of the Officers and the Members.
4.2 Membership of the Club shall be open, and not restricted on the grounds of sex, race or of political, religious or other opinions, to any person who is prepared to accept and support the objectives of the Club.
4.3 Membership of the Club shall be dependent on accepting and abiding by the rules of any League or Organisation to which the club is affiliated.
4.4 In accepting membership a person agrees to abide in this constitution of the Club and the rulings of the Club Committee.
4.4 Members under the age of 18 on 1st September shall be considered Junior Members.
4.5 Junior Members shall not have the right to vote at meetings but a Junior Member may be invited by the Club Committee to attend and vote at meetings.
5. Membership Fees
5.1 Membership fees shall be stipulated at General Meetings of the Club.
5.2 Membership fees for Senior Members, and those Junior Members playing in Senior Leagues, shall consist of:
a) The League Registration fee
b) The County Affiliation fee
c) The All England Netball Association fee
d) Any other fee as decided by the committee and approved by a General Meeting of the Club.
5.3 Junior Membership fees shall be set by the Club Committee.
6. Officers
6.1 The Officers of the Club shall be Chairperson, Secretary and Treasurer.
6.2 These Officers shall hold office for a calendar year, being elected by the Club Annual General Meeting (see paragraph 9). All Officers shall retire annually but shall be eligible for re-appointment.
6.3 Any vacancy occurring on the Committee may be filled at the discretion of the Committee.
6.4 The responsibility for the management of the Club shall be vested in the Officers.
7. The Committee
7.1 The Committee shall act for the Members. Liabilities incurred shall fall upon the Officers of the Club (provided they act in accordance with the constitution in honesty and good faith).
7.2 The Committee shall comprise:
The Officers: Chairperson, Secretary, Treasurer
The Members: Minutes Secretary, Registrations Secretary, Social Secretary, Junior Club Organiser
All Senior Team Managers
One representative from each Senior Team
Club Coach
One representative from the Junior Club
7.3 Meetings shall be convened by the Secretary at intervals as necessary to maintain the running of the Club. Members of the Committee may request meetings as necessary.
7.4 The quorum for the transaction of business shall be at least 4 of the Committee.
7.5 Every question at the Committee shall be determined by members each having one vote. In the event of an equality of votes the chairman of the meeting shall have a casting vote.
7.6 The Club Committee shall decide on all matters relating to the Club based on the constitution, except for the constitution that can only be altered by a General Meeting of the Members.
7.7 The Club Committee shall decide on applications for membership of the Club. This decision shall be in accordance with a non-discriminatory policy as specified in 4.2.
7.8 In the absence of the Chairman the meeting can be chaired by an Officer of the Committee.
8. Finance
8.1 All monies raised by or on behalf of the Club shall be applied to further the objectives of the Club and for no other purpose.
8.2 The Club Treasurer is responsible for the finances of the Club.
8.3 The financial year of the Club ends on April 20th or after the last fixture of the Senior League Winter season, whichever date comes later.
8.4 Proper accounts shall be kept of all sums of money received and paid out by the Club.
8.5 An audited statement of accounts up to and including this date, shall be presented at the Annual General Meeting of the Club.
8.6 The funds of the Club shall be lodged at a Bank or Building Society in an account/s in the name of the Club and all cheques, drafts etc. drawn on these accounts shall be signed by any two Officers.
9. Annual General Meetings and General Meetings
9.1 The Annual General Meeting (AGM) of the Club shall be held in every year during the months of April to May when the Annual Report of the Committee and the Audited Statement of Accounts up to the end of the financial year shall be presented.
9.2 Not less than 21 days notice of the date of the AGM shall be given to all members by the Secretary, this will be posted on the Club's web site.
9.3 The AGM shall elect such Officers of the Club and Club Committee as it may from time to time determine.
9.4 Nominations for Officers and Committee Members will be accepted from members from the floor at an AGM as long as they are seconded by another member.
9.5 The date of the AGM and Committee meetings will be determined by the Committee. In addition the Chairman may call a meeting when considered necessary or upon the written request of any member of the Club.
9.6 All members shall be entitled to vote at General Meetings of the Club and shall have equal voting rights.
9.7 The quorum for General Meetings shall be no less than 25% of the voting membership.
9.8 An Extraordinary General Meeting (EGM) shall be called by an application in writing to the Secretary signed by not less than 7 members. The Committee shall have the power to call an EGM by decision of a simple majority of its members.
10. Voting Procedures
10.1 Each member shall be entitled to one vote.
10.2 A motion shall be carried by a simple majority of those present and voting, except when the motion is a constitutional amendment which shall require a 2/3rds majority (see 11).
10.3 The chairman shall have a casting vote in addition to a deliberative vote.
11. Property and Staff
11.1 The responsibility for all property owned or leased by the Club and for the employment of paid staff and volunteers rests with the Committee.
12. Discipline and Appeals
12.1 The Committee shall have the power to take appropriate disciplinary action against any member and shall have the authority to terminate the membership of any member guilty of conduct deemed to be to the detriment of the Club.
12.2 There shall be the right of appeal to the Committee against any decision made by an Officer of the Club.
12.3 The appeal should normally be considered within 14 days of it being received in writing by the Secretary.
13. Dissolution Procedures
13.1 In the event of the Club ceasing to exist, and following the discharge of all debts and liabilities, any assets at time of dissolution shall become the property of the East Essex County Netball Association.
13.2 The club may be wound up on a resolution of the members, passed by a 2/3rds majority at a Special Meeting convened for that purpose upon the request of at least 7 members of the Club or any remaining member if the membership falls below 7.
14. Review of the Constitution
14.1 This Constitution shall be reviewed on an annual basis.
14.2 Amendments to the constitution shall only be agreed at an AGM.
14.3 Additions to, or alterations of, the Constitution shall be submitted to the secretary not less than 14 days before the date of the AGM or with a request for a Special Meeting of Club members. No resolution involving an amendment to the constitution may be proposed or amended from the floor of a meeting.
14.4 Any alteration to the constitution shall require a 2/3rds majority of members present and voting.
14.5 In the event of any question or matter arising which is not provided in the constitution, such question or matter shall be dealt with by the Committee whose decision shall be final.
Ammended & approved April 07 Items 3.2 and 3.3 and Junior Membership age = 18
Added to 3.3 , the Club’s Equity Statement, Code of Conduct (Approved AGM April 08)
Signed on behalf of the AGM
Mick Fowler, Club chairman 1-5-08
Sue Fowler, Club secretary 1-5-08